Privacy Policy

Privacy Policy for Session Pilot

App Name: Session Pilot
Company Name: Proxie Studio Pvt. Ltd.
Contact: enquiries@weareproxie.com

1. Introduction

Session Pilot ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our mobile application.

2. Information We Collect

a. Audio Recordings
We access the device’s microphone to capture voice input for transcription and note generation. Audio is processed through secure third-party services (e.g., Groq) and is not stored permanently.

b. Transcriptions and Notes
We store transcribed text and generated notes to allow you to view, edit, and manage them at any time.

c. Google Authentication
When you sign in via Google (through Supabase), we collect the following information:

Full name
Email address
Google user ID
Profile image (avatar)

This data is used exclusively to authenticate and personalize your experience within the app.

d. Google Calendar Access
To enable calendar-linked note organization, we collect:

Event titles
Start and end times
Event descriptions

Calendar data is used solely to associate notes with meetings and improve organizational efficiency.

e. Device Permissions
The application may request access to the following:

Microphone – for audio capture
Notifications – to notify you about note availability
Images – to support image uploads to your notes

3. How We Use Your Data

Your information is used to:

Convert audio into text and structured notes
Link notes to Google Calendar events
Authenticate and personalize your user session
Display your name and profile image within the application
Notify you about completed transcription or session status

4. Third-Party Services

We use reputable services to enhance app functionality:

Groq – for audio transcription and AI-based note generation
Supabase – for authentication and secure cloud data management

These services process only the data required for their function and follow strict security protocols.

5. Data Retention

Audio: Not stored after transcription is complete
Notes and Transcriptions: Retained until manually deleted by the user
Calendar and Profile Information: Retained for the duration of account activity

6. Data Security

We employ encryption, secure APIs, and controlled access to safeguard your information against unauthorized access or loss.

7. User Rights

You have the right to:

View, modify, or delete your notes
Delete your account at any time
Request removal of your profile data
Revoke permissions through your Google account (which may impact app functionality)

8. Children’s Privacy

This app is not intended for users under 13 years of age. We do not knowingly collect data from children.

9. Changes to the Policy

We may update this Privacy Policy periodically. Material changes will be communicated via email or in-app notifications.

10. Contact

If you have any questions regarding this policy, please contact us at:
Email: enquiries@weareproxie.com

Terms and Conditions

Effective Date: __________
App Name: Session Pilot
Company Name: Proxie Studio Pvt. Ltd.
Contact: enquiries@weareproxie.com

1. Acceptance of Terms

By using Session Pilot, you agree to these Terms and Conditions. If you do not agree, please do not use the application.

2. Eligibility and Account Creation

To use the application, you must:

Be at least 13 years old
Sign in using your Google account
Grant all required permissions (e.g., microphone, calendar access)

During sign-in, we collect:

Full name
Email address
Google user ID
Google profile image

3. Application Features

Session Pilot enables users to:

Record and transcribe audio
Generate and manage AI-powered notes
Link notes to Google Calendar events
View personalized information within the app
Receive in-app notifications related to session status

4. Permissions Required

To function as intended, the app requires:

Microphone access – for audio recording
Calendar access – for linking notes to events
Google profile access – for personalization and identification
Image access – for uploading visual content
Notification access – for updates related to your session

Denying essential permissions may prevent access to core features.

5. User Responsibilities

You agree not to:

Use the application for unlawful purposes
Upload offensive, harmful, or malicious content
Reverse-engineer, tamper with, or exploit the platform
Infringe upon any third-party intellectual property rights

6. AI-Generated Content

Notes and summaries are AI-generated and may contain inaccuracies. Users are advised to verify information before relying on it for critical decisions.

7. Intellectual Property

You retain ownership of your audio, notes, and calendar content.
Proxie Studio Pvt. Ltd. retains ownership of all source code, algorithms, and designs related to the app.

8. Account Termination

We reserve the right to suspend or terminate accounts if users: